We specialize in representing office tenants who are looking for space to lease and are actively involved in the search process. However, once a location is identified and a lease is signed, there is still a lot of hard work to do – most notably, the move. Although moving an office involves a lot of work, it can be a lot easier if you go about it in an organized fashion.
Typical Move Schedule
The following schedule is based on the relocation of a medium-sized (+/- 5,000 SF) professional office. The schedule for moving a small (one person) office or large (10,000 SF plus) office would be different, although many of the same principles apply. This summary is also not directly applicable to moving a retail or industrial operation.
2 Months Prior to Move
- Assign employee in charge of coordinating move
- Establish move date
- Order voice and data lines for new location and provide termination notice for services in current location if appropriate
- Interview/hire moving company (or companies)
- Order change of address post cards
- Stop ordering stationary for existing location
- Provide existing Landlord with written notice (this may be more than 2 months, so be sure to review your lease to get the actual deadline)
- Do preliminary furniture plan for new location and order any items with lead time
1 Month Prior to Move
- Get printed floor plan for existing & new office. Number each room on both plans
- Mail change of address notices to clients, vendors, service providers
- Order stationary and business cards for new location
- Arrange to have utilities turned off in current location and turned on in the new location
- Arrange for phone coverage on move day
1 Week Prior to Move
- Assemble moving supplies – boxes, carts, labels, etc.
- Verify service changes with all vendors (phone, internet, utilities)
1-2 Days Prior to Move
- Pack all office contents in boxes
- Label all items to be moved with removable labels ( template )
- Establish petty cash fund for move day
Move Day
- Assign employee in charge at both locations
- Verify completion, document damage and pay movers
- Post "moved to new location" sign on existing suite door
Post-Move
- Follow up with former Landlord on exit inspection and Security Deposit
- Submit damage claims to movers if necessary
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