10 Tips For Moving Your Business
A Lot Happens In Moves Between Packing and Unpacking - Be Prepared
By Lahle Wolfe, About.com GuideTips for moving your business - packing, insurance, and moving computers. Moving can be overwhelming, time consuming, and expensive. Here are ten tips to help you prepare for your upcoming move.
1. Donate Office Equipment and Items You Do Not Need
Now is a great time to part with old phones, copiers, printers, PC's and office furniture -- even office supplies, that you no longer need or want. Why pay for moving items you really do not need when you can recycle them and get a tax break when you donate to a registered charity?- Where to Donate Used PCs, Monitors and TVs
- 5 Places Where You Can Donate Office Supplies, Office Equipment and Furniture
2. If You Are Moving Yourself Start Packing Early
Never wait until the last minute. If you are moving your own business, start packing items you do not use on a regular basis as soon as possible. Most people severely understimate the time it takes to pack by several days. If you have a large inventory of items to go through add several weeks to how long you think it will take to pack items.If you want to save on packing costs, consider purchasing used boxes and packing supplies.
3. If You Are Hiring A Moving Company
If you are planning on hiring a mover, call at least one to two months in advance. Be sure to get several price quotes and ask for proof of insurance. If the moving company will be packing you, remember that most moving companies do not make decisions for you - they pack everything - including trash cans with trash in them and will simply unplug a refrigerator and move it with food inside. Be sure to take care of all perishable items yourself or you could end up with rotting food and garbage.
4. Mark Your Boxes - Number Them If You Hire A Moving Company
Clearly mark boxes and on the tops and sides so you can locate items more quickly if you need to unpack something before you move (or immediately after you move.) If you just mark the tops, you will find it harder to locate items quickly. If you have hundreds of boxes, it pays to have a numbering system to avoid losing items in the move - this is particularly important if you hire a moving company. If you number your boxes with a brief description of what is inside them, and the moving company loses any in the move, you will have an easier time making a claim.
5. Packing Computer Cables
Whether you have one or a dozen computers, the best way to deal with moving them is to start by removing all the cables from computers one at a time. Put cables in large zip locked baggies and write on the baggie which computer they belong to. Cables should be removed to avoid being damaged (or lost if they come lose) and to keep ports and pins from being bent.
6. Moving Computers and Computer Monitors
Computers monitors should be wrapped individually in thick moving blankets or bubble wrap and taped - they should never be placed in boxes and tape should not come into contact with the monitor itself. If you can "park" your computer's hard drive - do it. But this will not guarantee your data will be preserved if your computer is bumped around during the move. Protect computers with heavy blankets wrapped in tape (so blankets do not come off), never stack them on top of other items (or stack items on top of computers.) The best way to protect your data is to purchase a removable hard drive or use an online service like iDrive to back up all computers BEFORE you move them.
7. Packing and Moving Electronics
Sounds simple? Just stow your printers in boxes, right? Printers are sensitive devices just like computers. Remove printer cartdridges, tape down covers and scanner lids, and be sure to following any specific instructions for moving FAX machines, copiers, and printers since improper moving may damage a device and void the warranty.
8. Get Insurance
If you rent a truck - opt for the insurance coverage. Although many private insurance policies might cover rental car damage very few cover damages if you get into an accident in a rental truck (which are classified as "equipment.") If you use a moving company, be sure to ask about insurance coverage options to protect your belongings. You should also ask to see the moving company's proof or worker's comp insurance. If you inadvertently hire "day labor" or the truck company does not carry insurance, you could be at least partially liable for moving related injuries to workers.
Source: http://womeninbusiness.about.com/od/smallbusinessmanagement/tp/10-Tips-For-Moving-Your-Business.htm
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